Personal Assistant -DIRECTOR

Job content

Designation: Executive Assistant to M.D

Job Profile:

Comprehensive administration duties in support of the Managing Director, board and senior management team.
Arranging travel and accommodation for the Managing Director.
Day to day planning and organization of the Managing Director’s diary.
Dealing with the Managing Director’s post and correspondence.
Set up meetings and appointments, organizing venues and hospitality for visitors etc.
Take responsibility for the ordering of stationary and office supplies.
Service the board including the production of agendas, minutes and key papers.
Document minutes of all meetings as directed by the Managing Director.
Undertake mailings and communication as directed by the Managing Director.
Set up and maintain the integrated electronic and paper based filing systems.
Work with the communications team to maintain and develop databases and mailing lists to ensure they are current and up to date at all times.
Play a key role in the formatting and presentation of Seanet Technologies’ corporate materials and documents.
Maintaining the company’s records including personnel files.
Any other duties appropriate to the post.
Maintains customer confidence and protects operations by keeping information confidential.
Completes projects by assigning work to clerical staff; following up on results.
Prepares reports by collecting and analyzing information.
Secures information by completing data base backups.
Provides historical reference by developing and utilizing filing and retrieval systems; recording meeting discussions.
Maintains office supplies inventory by checking stock to determine inventory level; anticipating needed supplies; evaluating new office products; placing and expediting orders for supplies; verifying receipt of supplies.
Ensures operation of equipment by completing preventive maintenance requirements; following manufacturer’s instructions; troubleshooting malfunctions; calling for repairs; maintaining equipment inventories; evaluating new equipment and techniques.
Maintains professional and technical knowledge by attending educational workshops; reviewing professional publications; establishing personal networks; participating in professional societies.
Contributes to team effort by accomplishing related results as needed
Produces information by transcribing, formatting, inputting, editing, retrieving, copying, and transmitting text, data, and graphics.
Conserves executive’s time by reading, researching, and routing correspondence; drafting letters and documents; collecting and analyzing information; initiating telecommunications.
Maintains executive’s appointment schedule by planning and scheduling meetings, conferences, teleconferences, and travel.
Represents the executive by attending meetings in the executive’s absence; speaking for the executive.
Welcomes guests and customers by greeting them, in person or on the telephone; answering or directing inquiries

Job Type: Full-time

Salary: ₹28,000.00 - ₹40,000.00 per month

Schedule:

• Day shift

COVID-19 considerations:
Must be vaccinated

Ability to commute/relocate:

• Vadodara, Vadodara - 390023, Gujarat: Reliably commute or planning to relocate before starting work (Required)

Education:

• Bachelor’s (Preferred)

Experience:

• Personal assistant: 2 years (Required)

Language:

• English, Hindi (Required)

Speak with the employer
+91-XXXXXXXXXX
Expected Start Date: 23/01/2023