Position: Mid-Senior level

Job type: Full-time

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JOB PURPOSEThis Job is responsible for handling all Secretarial works as a Company Secretary of GADL and also supporting other group Companies for secretarial activities.ORGANISATION CHARTKey AccountabilitiesHandling secretarial compliances for the following Companies (under the supervision and guidance of GHIAL Company Secretary):
  • GMR Airport Developers Limited (GADL) – As a Company Secretary
  • GMR Kannur Duty Free Services Limited (GKDFSL)
  • AMG Healthcare Destination Private Limited (AMG)
  • GMR Male International Airport Private Limited (GMIAL)
Support / Advisory function to the following Companies (under the supervision of GHIAL Company Secretary):
  • Laqshya Hyderabad Airport Media Private Limited (LHAMPL)
  • GMR Air Cargo And Aerospace Engineering Limited (GACAEL)
  • GMR Aero Technic Limited (GATL)
Responsibilities for the Companies mentioned under point no. 1 to 4:
  • Preparation of Agenda for Board / Audit Committee / Other Committees / General Meetings and uploading on DESS platform
  • Conducting of Board / Audit Committee / Other Committees / General Meetings (both Physical and VC)
  • Post Board Meeting Works (Drafting and circulating of Minutes of Meeting, dissemination of ATR points, necessary ROC filing, updation of Statutory Records)
  • Ensure compliance with the provisions of Companies Act 2013 rules thereunder, Secretarial Standards, SEBI Regulations and other corporate & allied laws
  • Timely preparation and filing of the Statutory Forms with the ROC / MCA / RBI / MOCA / DGCA etc.
  • Coordinating and Liaising with Internal Audit Team (MAG), Due Diligence Team, Statutory Auditors in relation to Secretarial Matters
  • Approvals for Related Party Transactions.
  • Preparation of Annual Report
  • Ensuring compliance with Shareholder Agreements.
  • Digitization of records of the Company and preserve the records in the server periodically for smooth accessibility (being a 5’S Initiative of the Group)
Responsibilities for the Companies mentioned under point no. 5 to 7 (under the supervision of GHIAL Company Secretary):
  • Support for various secretarial functions such as review of agenda, minutes etc., advisory role for interpretation and implementation of the various sections of the Companies Act 2013, SEBI Laws and other allied laws.
Contribution To SSPs, External Intelligence Initiatives
  • Drafting and finalizing of various Secretarial Standards Practices (SSPs) for the Secretarial Compliances
  • Presentation on various corporate law topics at the Corporate Secretarial council meetings
  • Knowledge Management (GHIAL Secretarial Newsletter)
Other Corporate Initiatives
  • Support for the documentation for Fund Raising
  • Corporate Restructuring activities related to the amalgamation, demergers, acquisition, etc:
EXTERNAL INTERACTIONSExternal -Roles you need to interact with outside the organization to enable success in your day to day workROC and RDSEBI, RBIStock ExchangesInstitutional investorsINTERNAL INTERACTIONSInternal -Roles you need to interact with inside the organization to enable success in your day to day workCSO, AVP–Secretarial, AGM–Secretarial, Junior Colleagues.CFOs, Operational HeadsDirectorsSecretaries of CEOs & ChairmenFINANCIAL DIMENSIONS
  • Meeting expenditure of Board & Committee meeting of about 10 – 15 entities entrusted to the team, with around Rs.15 - 20 lacs of expenditure.
Other Dimensions
  • Supervision of about 3 – 6 Junior colleagues including AM, JM, Trainees and Coordinators
  • Responsible to AGM & AVP
Education Qualifications
  • Qualified Company Secretary with a bachelor’s degree, added advantage if they hold a law degree.
  • Ability to manage 3 – 6 Junior Colleagues, to interact with HOD’s of the other Departments, Directors and to deal with external statutory authorities.
  • Ability to take team members along and maturity to be a valuable contributor and supporter to the Senior Colleague.
Relevant Experience
  • About 8 to 12 years of post-qualification experience and having experience in handling group companies preferably public companies.
  • Proficient in MS PPT, WORD and EXCEL
  • Strong knowledge of regulations related to Corporate Laws
  • Ability to work with cross-functional sector/business units
  • Good presentation, negotiation and communication skills
  • Managing Performance: Effectively monitors and measures performance. Develops people and drive results. | Interview
  • Execution and Operational Excellence: Ability and desire to execute with attention to detail, speed, accuracy and consistency | Interview
  • Team Leadership, Teamwork & Interpersonal Influence: Capability to develop & converge individual potential to execute team objectives. Effectively intermingle and relate with individuals in a positive manner. | Interview
  • Problem Solving: Ability to identify solutions exploring different options in gathered information. | Interview
  • Communication: Ability to listen, interpret, simplify complex concepts, thoughts & ideas in verbal / non verbal form. | Interview
  • Decision Making: Ability to systematically think through a problem and its component parts, garner relevant information and not taking things at face value. | Interview
  • Personal Effectiveness: Demonstrating responsibility & reliability through actions to manage critical and challenging situations. | Interview
  • Business Insight: Ability to understand the implications of Business decisions and strive to enhance organizational performance. | Interview
  • Innovation
  • Managing Change and ambiguity by creating Win-Win
  • Stakeholder Focus
  • Networking
  • Execution & Results
  • Teamwork & Interpersonal influence
  • Problem Solving & Analytical Thinking
  • Planning & Decision Making
  • Determination(Contextual and Flexible)
  • Capability Building
  • Strategic Orientation
  • Personal Effectiveness
  • Learning Ability
  • Making & Navigating proposals
  • Entrepreneurship
  • Social Awareness
  • Scanning, Networking & External orientation
  • Company Affairs Management
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